6 Posting

(5/14/2013)

Posting Address:    dances@yahoogroups.com

  • This page applies only to “announcers”.
  • Only “announcers” who have been given “posting privileges” can send messages. (This is an attempt to keep Spammers out.).

 

Summary:

1. Your Posting Privileges:

  • This “privilege” allows you (as an announcer) to send messages to
    the ‘BilltownDance’ Yahoo email Group (aka “The Listserver“.
  • You send the message to the Listserver’s address,  dances@yahoogroups.com  (case insensitive) just like you send email to anyone else.
  • The Listserver then resends a copy of your message to all ‘subscribers’ of the List.

Recommendations:
 
2. Send Yourself A BCC:

  • We recommend you BCC yourself the first few messages.
  • You then will receive 2 copies: one directly from yourself, and one coming through the Listserver.

3. Two Notes For Your Address Book:

  • (a) Add a new address to your address book as follows:
        BilltownDance-Listserver <dances@yahoogroups.com>
  • (b) In the “notes” section for that address, make a note: “Posting
    privileges” will work only for my ONE address for which privileges were
    give.
  • You may have several other email addresses, but the Listserver will accept messages ONLY from the address given Posting privileges”.

REASON for requesting that you do the above:

  • Us volunteer Listserver assistants waste a lot of TIME troubleshooting avoidable problems, because announcers either
  • (a) type the Listserver address wrong, or
  • (b) they send their message from a different (wrong) address if they have multiple addresses.
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Additional Comments:

4. Archives, Delays, And Attachments

Archives – IMPORTANT:  

  •  Every message you send is given “eternal life” for out-of-town
    visitors or new residents to browse — because it is “recorded” in the
    web page “Message Archives” .
  • These archives are at  http://groups.yahoo.com/group/dances  — scroll DOWN that page, or use the ‘Messages‘ link on the upper left of that page.
  • You can verify your message reached the Listserver by checking these archives. I suggest you BOOKMARK this archive address.

Delays:

  • There may be a DELAY between when you send the message, and the time when the Listserver “resends” it to all subscribers. 
  • Please do NOT resend the message MULTIPLE times, just because the
    Listserver doesn’t resend it right away — because subscribers will
    eventually get multiple copies.



Attachments:  Please avoid sending unnecessarily large
attachments (over 1/2 MB), because large attachments will “choke” the
modems of people having slower internet connections, and they may
“unsubscribe” themselves.

5. Your Subject Line

Subject Line:
This is up to you, but I suggest you try to include the
date/subject/location in the subject line to better inform subscribers
when they browse their message titles; for example:

  • Fri 5/30 Swing Workshop 7 pm @ Studio Nine, Wmspt, or
  • Sat 5/31 Ballroom Dance 8 pm @ Motel 22, So. Wmspt

Subject Tag: Note that the Listserver will always add the “subject tag” of [BilltownDance] at the beginning of the subject line, in front of whatever you type.

So for the above example, the subject line of a message you sent would look like this when you received it from the Listserver:

  • [BilltownDance] Fri 5/30 Swing Workshop 7 pm @ Studio Nine, Wmspt,

Your BCC copy would look like this:

  • Fri 5/30 Swing Workshop 7 pm @ Studio Nine, Wmspt,    (Same thing, but without the “subject tag”.

Most of the time, Yahoo also adds stuff on the bottom and right side.

6. Send Moderator A BCC If Problems:

  • If you have or anticipate PROBLEMS with the message not “posting”,
    please send me a BCC when you try to send the message.   (My contact
    link is at bottom of this page.)
  • Any questions, of course, please phone me (the Listserver
    Assistant).  (My contact link for my voice mail number is at bottom of
    this page.)

7. Test Listserver (Optional)

  • There is also an optional “Test Listserver” you can use to send
    test messages to see how they look — BEFORE you send them out to the
    actual BilltownDance Listserver where everyone sees them.
  • If you want use this test system, then just subscribe to it in the
    usual manner, by sending a blank email (no subject, no body) to 
    track2test-subscribe@yahoogroups.com .  ((Make sure you then REPLY to confirm it.))
  • Please send me a ‘CC’ of your subscribe request, so I can look for
    your subscription request via Yahoo, and approve your membership. 
  •  ((I have been forced to set this test Listserver to “membership by
    approval”, since all members can post on it, and Spammers will send
    their garbage if I don’t keep them out.))

 

8. Setting Up A Mail Rule (Recommended)

  •  I would recommend setting up a “Mail Rule” in your email
    program, to automatically sort BilltownDance messages — either  into a
    separate mailbox or else delete them  — so they don’t CLUTTER up your
    INBOX.  ((Almost all email programs support “Mail Rules”, sometimes
    called “Mail Filters”.))
     
  • I suggest configuring your Mail Rule to look for “subject contains [BilltownDance]”.
  •  I suggest you name the separate mailbox “BilltownDanceMsgs” or similar.